Software For Oilfield Trucking Companies
Increase Efficiency – The Axon Edge
Business is booming in the oil and gas sector, bringing with it cutthroat competition for well servicing, water and gravel hauling, vacuum trucks, roustabouts, and rig movers. Axon has tailored its integrated trucking and accounting software to meet your needs, giving you the edge in an increasingly competitive market.
Why not cut your costs and increase your operating efficiency across the board?
Years ago now, we realized that there was an opportunity to develop oilfield trucking software for companies working in the oil patch We had been providing software to other types of trucking companies for over 20 years at that point, so it wasn’t really that big of a stretch. It seemed like an obvious choice because there were a lot of similarities.
At the same time we noticed that companies operating in the gas and oilfield had some very different needs than our usual customers. For example, Oilfield Trucking Companies tend to handle far more daily transactions and obviously require a good way to track them. Another thing, you often return to the same locations many times over extended periods for large jobs, and sometimes require incremental invoicing. In response, we developed a Tickets and Project Management Module for our software.
EDI interfaces are becoming more important if not mandatory for companies trucking in the oilfield, we currently have interfaces developed for ADP Open Invoice, Cortex and Oildex. Plus many other interfaces developed for Fuel Downloads, ACE/ACI e-manifests, satellite tracking and communications.
“Axon has helped us to manage that growth through the systems that we can put in place. We’ve shown consistent 30-50% growth, year after year, for three years, and we’ve used the same system. For me, that’s pretty astounding that the system can be expanded to handle the volume at that rapid a growth rate. For me, that’s the biggest potential here – as our business evolves, we can mold the system to fit what we do.” – Josh Savant, Owner, Southern Specialties Transportation
Stop entering tickets more than once! With the Axon ticket system, you have the ability to enter tickets in a centralized location and have the information flow to all of your management software applications automatically. Enter tickets quickly and choose the information you want to include on your invoices.
Axon’s Projects screen helps you stay on top of large contracts that involve many tickets and are carried out over extended time periods. Let’s say you’ve been hired to construct a fence around a well site. You can record the equipment, the materials, and the roustabouts assigned to the job. You can track the total cost, the profit or loss, and the work that has been completed or is still on order.
The system offers you a choice of entering a bid amount and submitting one invoice for the complete project or invoicing incrementally for individual tickets or groups of tickets.
“Axon can pretty much be tailored to what you need to do. That was something new for us and it wasn’t just trucking, but we needed to keep track of rentals and how long the piece of equipment was being rented for. We were able to do that through a different part of Axon that we were not using before. Like I said, you’re able to kind of tailor it to what you need.” – Felicia Guillory, DCW Transport
Trucking Link Mobile App
Are you looking for a fast, easy way to send updated order and field ticket confirmations to your drivers when they’re on the road? What about signature capture, attachments, tracking, mapping, and printing straight from the field? Oilfield tickets can be processed quickly and efficiently with Axon’s mobile app. Rather than relying on telephone messages and handwritten tickets that can easily be misplaced, the dispatcher enters the basic information on his computer and sends it to the driver’s mobile device. The driver then completes the ticket and sends it back.
The Axon Trucking Link app is a fast, easy way to pass trucking transactions and electronic messages back and forth between you and your drivers. Both you and your drivers can update order/ticket information. You can attach documents, capture a signature, or track equipment location. Drivers can view a map or get directions from their current location. Axon Link is completely integrated with Axon’s trucking applications, so you don’t waste any time re-entering information.
It’s available for iPad, iPhone, Android, and Blackberry.
If you’re not using Axon’s optional mobile app, you will still benefit from Axon’s oilfield dispatch system. The Tickets screen has been streamlined to speed up data entry. You can tailor the screen to suit your company’s needs by removing fields that aren’t needed, automatically tabbing over others, and adding custom fields to collect company-specific information.
Have you ever had an employee drive all the way out to a site and get turned away because they didn’t have the proper qualifications? With Axon software, that won’t happen. When you enter a customer, you record all the qualifications that are required when you work for them. You’ll receive a warning or the system can refuse to assign a driver if he doesn’t have the necessary qualifications.
“We have short haul guys, long haul guys, sometimes they are both. We have drivers, owners; we have leases. It’s not all shop to shop, and it’s not all addresses. Axon has no problem with any of that. I don’t know what we would do if we didn’t have Axon. That’s my bottom line, for sure.” – Jason Sutton, Hughes Oilfield Transportation
It’s easy to keep track of the maintenance work that’s been done on your equipment; simply run a report using the information stored in Work Orders, Payables Invoices, or Equipment Statements.
You can also create Equipment Reminders to keep track of inspections and oil changes. Relevant reminders will be displayed when you are assigning Equipment, and you can circulate automatic email reminders.
Axon automatically calculates the pay when drivers receive a percentage of the ticket. You enter the information once on the ticket; there’s no need to make duplicate entries in Payroll because the information is already there.
If you pay on an hourly basis, the payroll expense can be charged back to the Ticket, ensuring that you have an accurate tally of the overall cost.
Have you found that your employees come from all over the country and maintain bank accounts in their home communities? Not to worry. With direct deposit, you can transmit payroll checks directly to their bank accounts, no matter where they are located. There’s no need to generate and distribute paper checks, saving time for both you and your employees.
You’ll do far less data entry if you use EDI (Electronic Data Interchange). Once the ticket is entered, you can send a scanned copy of the signed ticket electronically to the oil company.
EDI is completely integrated with the Axon system. You’ll be notified when the oil company confirms the work, and payments will be recorded in your general ledger.
Axon supports the following VANs: ADP Open Invoice, Cortex, and Oildex Spendworks CSV Flat File Integration. Axon also supports the following X12 EDI Transaction Sets: EDI 810 – Invoice, EDI 871 Service Receipt, and EDI 850 – Ticket.
“They’ve made it real-time, which is what I was looking for. The way that we were doing things before we had triplicate carbonless forms; we had old technology software systems; so following a paper trail throughout the building was a nightmare. You never knew where something had stopped or a project had gotten half-completed and was sitting on somebody’s desk. There was no way for us to know when things were completed or not completed. Now we can have people working on the same project at the same time. We follow it all the way through. We know where it is in the process and it basically makes it so that we plug all the holes, and now we have a steady pipeline of work going through the business.” – Andy Fletcher, John Bunning Transfer Co.
Do you need to report production levels and volumes? Does the oil company want invoices sorted by type of work as well as by well location? Well, that’s not a problem. Axon records all that information and more. And you can create a report to compile it in an easy-to-reference format.
If you need a report and it’s not yet been set up in the Axon system, just design your own.
These are just a few of the countless features available with Axon Oilfield Trucking Software. Let us show you what we can do for you and your company.